How do I add a new vehicle to the fleet?

Everything in the vehicle rental module starts with the vehicle: a contract can only be written against a registered vehicle, and the website only shows a published one. This is the first step.

Steps

1. Open Vehicle Rental → Vehicles — Figure 1 — then New vehicle.
2. On the Basic information tab — Figure 2 — pick the brand then the model. If either is missing, press the + beside the list to add it without leaving the page.
3. Enter the plate number, year, colour, chassis number and the current odometer reading.
4. Set the allowed km per day and the hold period after a contract in hours — the time you need for cleaning and inspection before the next contract.
5. Set the status to available so the vehicle appears in contract lists.
6. Go to the Documents and expiry dates tab — Figure 3 — and record the expiry of the registration, insurance, operation card and periodic inspection.
7. Save, then finish the vehicle from the Pricing tiers and Vehicle images tabs.

Notes

• The expiry dates are not decorative; the system warns you before insurance or registration lapses, and a rented-out vehicle with expired registration is your liability.
• The current odometer is the baseline for charging excess kilometres on the first contract, so read it off the dashboard rather than from memory.
• Saving the vehicle does not put it on the public website — see “How do I publish a vehicle on the website?”.