Car Dealership Management System

Key Features

Why Car Dealership Management System?

The true cost of every vehicle

Purchase price plus customs, shipping, towing, servicing and detailing — the system builds a total cost for each individual car, not for a whole batch.

Who bears the cost: you or the customer

A cost you bear joins the total and reduces your profit; a cost the customer bears is added to their invoice automatically to be recovered.

One bill across several cars

A container holding three vehicles is recorded once and split equally, by purchase price, or by hand — with the rounding difference settled automatically.

Profit on every single deal

A report shows each sold car with its sale price, cost and profit — so you know which vehicle earned and which quietly lost.

A deposit that stops a double sale

Recording a deposit marks the car reserved and hides it from the site at once, so no other salesperson offers it to another buyer.

Instalments with overdue tracking

A down payment, a count and a first due date generate the whole schedule; overdue instalments are flagged automatically and each cheque is tracked.

Bank financing tracked to disbursement

An application moves from submitted to approved to disbursed, and the system shows the gap the customer must cover in cash if the bank approves less.

Consignment and brokerage

Sell a customer-owned car on their behalf with a calculated commission and a price floor, or broker a deal between two parties without holding the car at all.

A documented inspection that protects you

Engine, transmission, brakes, suspension, electrics and body rated at intake and again at delivery — so a buyer cannot return a week later with an old fault.

Partner settlement and sales commission

A partner holding a share receives it from the car's net profit after sale, and commission is calculated on profit rather than sale price so a discount never pays.

A ready public showroom site

Cars with photos, specifications and filters by make and price, plus a WhatsApp button that arrives with the car's name and link — and the car disappears the moment it sells.

Every operation posts to the ledger

Every purchase, sale, expense and payment posts its entry on approval, and cancelling one reverses it — no double entry and no month-end reconciliation.

Professional E-Invoice | Saudi ZATCA Compliant | Auto WhatsApp Notifications | Supported Worldwide

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Inside the System

Real Screenshots from the System

Trusted By

مكتب خالد بن عمر فاضل للمحاماة والاستشارات القانونية

مدرسة إشراقة الهدى الخاصة

مزون للحلوى العمانية

TST لتأجير المركبات

تأجيري لتأجير السيارات

شركة مسقط للأسمدة

مكتب منال السعيدية للمحاماة

مجموعة الهلال

مكتب الأستاذ / أحمد حسين السعدي للمحاماة والاستشارات القانونية

مجموعة NS Gas

مكتبة المنارة

مهارة الملاحة والخدمات

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Plans & Pricing

Choose the right plan

All plans include the full features for your sector with complete technical support

Detailed plan comparison

Swipe the table sideways to see every plan

Feature	Basic Plan 39 Omani Rial / month Try free	Professional Plan 49 Omani Rial / month Try free	Comprehensive Plan 59 Omani Rial / month Try free
Users +5 OMR a month per extra user	3 users	15 users	25 users
Storage	5 GB storage	10 GB storage	15 GB storage
Cars Expandable: add 1,000 cars for an additional monthly fee	250 cars in the system	1,000 cars in the system	5,000 cars in the system
Branches +3 OMR a month per extra branch	1 branch	1 branch	1 branch

Users, roles and permissions
Branch management
Contacts and contact roles
Print templates
System activity log

Cars, makes and models with photos and specifications
Purchase deals and payments to sellers
Car expenses with who bears them, plus shared-expense allocation
Technical inspections and test drives
Sales deals (reservation – invoice – delivery)
Instalment sales and bank financing with a payment schedule
Consignment and brokerage sales of third-party cars
Customer requests and auctions
Ownership transfer tracking
Car partners and salesperson commissions
Showroom website listing your cars with WhatsApp contact
Website content management (services – blog – gallery)
All showroom reports

Chart of accounts
Journal entries and opening balances
Expenses by department
Cheque management
Loans and repayments
VAT return including car sale invoices
Full financial reports (financial statements, trial balance, balance sheet, cash flow, account statement, balances, profit and loss)
Free regular updates under the platform roadmap
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Leads and lead statuses	—
Sales opportunities and pipeline stages	—
Activities and appointments per customer	—
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Internal correspondence between staff	—
External correspondence (incoming and outgoing)	—
Licences and renewal dates with alerts	—
Tasks and appointments with alerts	—
Digital archiving, attachments and documents	—
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Employees, departments and positions	—	—
Employee contracts	—	—
Attendance	—	—
Leave, leave requests and bonuses	—	—
Monthly payroll, incentives and deductions	—	—
Employee advances	—	—
Performance reviews and criteria	—	—
A self-service portal for every employee	—	—
All reports and statistics	—	—

Need a custom plan?

If your needs differ from the listed plans, contact us for a custom price quote.

Request Custom Quote

FAQ

Frequently Asked Questions about Car Dealership Management System

No. The 7-day trial is completely free and does not require a credit card or any payment details.

You create your account, use the full system, and decide at the end of the trial whether to subscribe. There is no automatic charge and no commitment.

Nothing is charged automatically. When the 7 days end, you simply choose the plan that fits your business to keep working.

If you decide not to continue, the account is not renewed and no payment is taken. You can contact us any time and we will help you decide which plan suits you.

Yes. Mazoon ERP is a cloud system that runs in the browser, so it works on mobile, tablet and desktop without installing anything.

You sign in with the same account from any device, and your data stays synced across all of them.

Yes. Your data is stored on secure servers, and a backup is taken every day.

Each business has its own separate workspace, and only the users you create can reach your data — each with the permissions you assign.

Yes. The full interface is available in Arabic and English, and each user can switch language from inside their own account.

This is useful when part of your team works in Arabic and another part prefers English.

Yes. The invoice is issued straight from the document that precedes it — the work order, the sales order, the booking or the contract — so its lines and prices arrive already set, with no re-keying and no forgotten item.

You can print it or send it to your customer, and it posts to your accounts at the same moment — which is what keeps month-end reports accurate without manual reconciliation.

The system also supports electronic invoicing requirements where they apply, issuing a tax invoice carrying your details and a QR code to the relevant authority's specification.

Updates are free. Every improvement and new feature added to the platform under its development plan reaches you automatically, at no extra cost and without you having to ask for it.

And because the system is cloud-based, there is nothing to install and no downtime — you sign in the next day and the update is already there.

This is the difference between a subscription and buying a program once: the system you use in two years will be better than the one you subscribe to today, at the same price.

Yes. Notifications are sent from a WhatsApp Business number registered to your own business — so your customers see your name, not ours, and the number stays yours.

We handle the whole setup for you: preparing the number, verifying it with WhatsApp, and linking the payment method inside your own account — a one-time fee of 25 OMR. There is no technical step left for you to do. After that it is 5 OMR per month to run and manage the service.

The cost of the messages themselves is billed to you directly by WhatsApp, based on what you actually send — we take nothing on top of it.

The system adds every cost the showroom bears — customs, shipping, towing, servicing, detailing — to the purchase price and builds a total for each individual vehicle. On sale, the "profit per car" report shows sale price, cost and profit on one line, so a thin-margin sale is visible instead of hidden inside a monthly total.

Each cost records who bears it. A cost borne by the customer — transfer fees, say — never joins the vehicle's cost or reduces your profit; it is added to the sales invoice automatically to be recovered. A cost you bear joins the total. That one distinction changes the profit figure entirely.

Record it once on the shared expenses screen, pick the vehicles and an allocation method: equally, by purchase price, or manually. The system creates an expense on each car for its share and puts the rounding difference on the last one, so the shares always sum to the bill exactly.

Yes, automatically. A car appears on the showroom site only when its status is "available" and the "published" box is ticked. Recording a deposit makes it "reserved" and it disappears at once; so does selling it. You never update the site by hand, and nobody calls about stock that is gone.

Both, and they are different paths. With instalments the debt is owed to you: set a down payment and a count, and the schedule is generated, overdue instalments flagged and each cheque tracked. With financing the bank pays you and the customer repays the bank; the application is tracked from submission to disbursement, and any shortfall the customer must cover in cash is shown.

Yes, in two ways. Consignment, for a car its owner leaves with you: set the commission as a percentage or amount plus a price floor, and it never counts towards your stock value because it is not yours. And brokerage, where you introduce a seller to a buyer without ever holding the car, choosing which side pays the commission.

With a documented inspection. The car's areas — engine, transmission, brakes, suspension, electrics, body — are rated at intake and again at delivery, with notes, an odometer reading and the inspection certificate attached. You end up with a written record of its condition at the moment of handover.

No. The site is part of the module: switch it on in settings, set the showroom name, colours and contact details, and it appears with your available cars and filters by make, model and price. The "enquire on WhatsApp" button opens a conversation pre-filled with the car's name and link, so your staff know which car is meant before the conversation starts.

We offer the same product with every feature in every country, but price it for the purchasing power of each market. The plans table shows your country's prices in its currency, and your price follows the country your business operates in, which we confirm from the phone number you sign up with. If you are browsing from another country, contact us to confirm your price before subscribing. Your price is fixed when your subscription starts, and does not change with the country or the exchange rate while it runs.

Yes. Settings has a single option: «The company is VAT-registered». Turn it off if your company is not registered: no VAT is charged on your new invoices, quotations, bookings and contracts, invoices print as a plain «Invoice» with no VAT number or VAT line, and the VAT fields disappear from the screens.

If your company registers later, turn the option on and enter your VAT number: your new invoices are then issued as tax invoices, and e-invoicing becomes available for companies that need it in Saudi Arabia.

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