The suppliers screen and the supplier statement

The question "how much do I owe this supplier?" has one answer in Mazoon: the Suppliers screen, and from there a full statement for each one.

The suppliers list

Open Purchasing → Suppliers — image 1. Each row shows the name, phone, bills count, total, paid, remaining and advance balance, with a totals row underneath.

A Pay button beside each supplier takes you straight to a payment screen made out to them.

The supplier statement

Press View to open the supplier's page — image 2. It contains:

• Four cards: bills count, total, paid and remaining. Under the remaining figure sits the net due — remaining minus advance payments.
• An unallocated advance bar where one exists, with a caution beside it: "not included in totals".
• The supplier bills table: number, date, total, paid, remaining, document status and payment status, with a Pay button on every unpaid bill.
• The supplier payments table: number, date, type, amount, allocated, unallocated and status.

The Print button at the top issues the statement on your letterhead, to send the supplier when reconciling.

Notes

• Open the statement before any reconciliation call with a supplier; every figure is on one page.
• Net due is the real amount you will pay, not "remaining" — remaining does not deduct what you already paid in advance.
• A large, old advance balance is your money sitting with the supplier; ask for it to be settled or deducted from the next invoice.
• The default figures count approved bills and posted payments only — see the next article on the filters.
• Click any bill or payment number in either table to jump straight to it.