How do I record building expenses?

Building expenses are what turn the owner settlement from a lump figure into a precise account: common-area electricity, cleaning, a caretaker, repairs.

Steps

1. Open Property Rental → Building expenses — Figure 1 — and add an expense.
2. Pick the building, and set the unit if the expense belongs to a specific one.
3. Enter the description, amount and date, and attach the invoice image.
4. Set who bears it: the owner or the office. This is the most important field on the form.
5. Save. Whatever the owner bears is deducted automatically in their settlement for the period.

Notes

• Always attach the invoice; the first thing an owner asks for when reviewing a settlement is the supporting document.
• Write a meaningful description such as “water pump repair — ground floor” rather than just “maintenance”.
• Never charge an owner an expense outside the management agreement; it is the fastest way to lose a good owner.
• Record the expense when it happens, not at month end; a forgotten expense is money you paid out of your own pocket.