How do I use the online registration form?

Instead of guardians queueing in front of a clerk, each of them fills in the registration form from their phone and the data reaches you ready.

Steps

1. Make sure registration is open on the academic year.
2. From the academic year open the QR code — Figure 1 — and download it, or copy the form link.
3. Put the code on a board at the gate or in the guardians’ groups, or send the link on WhatsApp.
4. The guardian fills the form — Figure 2 — with their details, the student’s details and the health information, and uploads the documents.
5. The application arrives under Students with the status pending — Figure 3.
6. Review the data and the documents, then set the status to active and write them a contract.

Notes

• Never accept an application without review; guardians mistype civil IDs and dates of birth more often than you would expect.
• Close registration once you are full; the form keeps accepting while it is open and you end up apologising.
• The form saves the most time in the registration season, but it does not replace checking the original documents.
• The code is tied to the academic year; each year has its own, so do not reuse last year’s.