How do I record attendance and read its report?

A student’s absence is not just an administrative matter; it is the first sign of a problem that deserves a call to the guardian.

Recording attendance

1. Open Schools → Attendance — Figure 1.
2. Pick the grade, the section and the date, and the student list appears.
3. Mark each student: present, absent, late or excused.
4. Write a note for an absence — such as “notified by the guardian” — then save.

The attendance report

1. Open the attendance report — Figure 2 — and set the period, the grade and the section.
2. Per student you get the days present, absent and late, and their percentage.
3. Export or print the report for a parents’ meeting.

Notes

• Record attendance daily and early in the day; entering a whole week at once turns the numbers into guesswork.
• Distinguish absent from excused; the latter does not count against the student under most regulations.
• Repeated absence from one student calls for a phone call, not just a note in the system.
• The attendance report is the strongest thing to show a guardian asking about their child’s progress.