How do I register a guardian and a new student?

A student is always linked to a guardian, and the contract, the signature and the fee claim all flow from the guardian. So start there.

The guardian

1. Open Schools → Guardians — Figure 1.
2. Enter the name, nationality, civil ID and its expiry date.
3. Enter the workplace, work phone and mobile — the mobile matters most, since the contract signing link goes to it.

The student

1. Open Students then New student — Figure 2.
2. Link them to the guardian, and enter the full four-part name, the civil ID, the date of birth and the gender.
3. Enter the mother’s details and the emergency contact with their phone — a field that should never be left empty.
4. Enter the address: governorate, wilayat, village and a landmark.
5. Record the health information: allergies, hearing or vision issues, and medical notes.
6. Set whether they use the transport service, set the status, and save — Figure 3.

Notes

• Health information is not an administrative field; an unrecorded food allergy is a real liability for the school.
• The emergency number should belong to someone other than the guardian where possible, or its usefulness is limited.
• Link siblings to the same guardian; their claims then come out together and collection is easier.
• Do not delete a student who has left; set them inactive so their record and financial file survive.