How do I run the monthly payroll?

The payroll is not typed by hand; the system builds it from the employees’ contracts, attendance, advances, and adjustments. Your job is to get those inputs right before generating it.

Before generating

• Check that every employee has an active contract; anyone without one does not enter the payroll.
• Close the month’s attendance; the absence deduction and the overtime are computed from it.
• Approve the month’s bonuses, deductions and advances; anything left pending is not counted.

Steps

1. Open HR → Monthly payroll — Figure 1 — then Add payroll.
2. Choose the month and year, and the branch if you want a payroll for one branch, then Generate.
3. The system shows a table of every employee — Figure 2 — with the basic salary, the earnings, the deductions, and the net pay.
4. Review anyone with a low or negative net; they point to an attendance error or an advance whose instalment is larger than the salary can bear.
5. Press Approve, then Pay, and set the payment method and the reference (the bank transfer number).
6. On payment the system creates the accounting entry and deducts the advance instalments from their balances automatically.

Notes

• A draft payroll can be deleted and regenerated; if you fix a figure after generating, regenerate so the fix takes effect.
• A paid payroll cannot be edited; the correction is a bonus or a deduction in the following month.
• Print the payroll register and send it to the bank, and keep a copy with the payment authorisation in the archive.