How do I post a stock adjustment?

An adjustment corrects the balance of a single item for a reason you know: damage, loss, expiry, or an old keying mistake. If the difference spans the whole warehouse, what you need is a stocktake, not an adjustment.

Steps

1. Open Inventory → Stock adjustments — Figure 1 — then press New adjustment.
2. Choose the warehouse then the item — Figure 2 — and the system shows its current balance and cost.
3. Set the type: increase for something found that was never recorded, or decrease for something gone that was never issued.
4. Enter the quantity, then the reason clearly — the most important field on the screen, because it is the only thing that explains the difference six months later.
5. Press Save then Approve. The system creates the stock movement and the accounting entry together.

The accounting effect

A decrease raises the shortage and damage expense and lowers the stock value; an increase does the opposite. That is why an adjustment is not the way to bring in purchased goods — that is a supplier bill.

Notes

• Repeated adjustments on one item point to a broken procedure rather than a broken balance; find the cause.
• Do not use an adjustment to move an item between warehouses; that has its own stock transfers screen.
• Restrict the adjustment permission to a few users; it is the shortest route to changing a balance without a document.