Journal entries and manual entries

An entry is the accounting trace of every movement: a debit side and a credit side of equal value. Most entries in Mazoon are created automatically from documents — invoices, vouchers and expenses — so the journal screen is mostly for review rather than input.

The entries list

From the Accounting panel open the Journal Entries card. Entries appear as in image 1: entry number, date, description, the document that created it, and total debits and credits.

Open any entry to see its lines: the accounts affected and the amount on each side. This is the fastest way to answer "why did this account's balance change?" — start from the account, then go from the entry to its document.

Every entry — manual or automatic — has a printable journal voucher from the Print button on the entry page, or the print icon under its number in the list — image 3: it carries your company letterhead, the entry number, date and branch, its type and source document, the lines with account codes, the amount in words, and signature boxes. The voucher warns if the entry is not balanced.

The descriptions the system writes on automatic entries use one language for the whole business, chosen under General Settings → Settings → Regional & Display → Accounting entries language.

The manual entry

The Add Manual Entry card is for what has no operational document: income tax accruals, period-end adjustments, depreciation, provisions and accounting corrections.

The page is shown in image 2:

1. Date — the system will not accept a date inside a closed fiscal period.
2. Description — state the reason clearly, such as "income tax accrual for 2026". A vague description makes reviewing the entry months later impossible.
3. Branch — if the entry belongs to one branch.
4. Entry lines — at least two: each with an account, an amount in the debit or credit column, and an optional description. Use Add line for each further account.
5. Watch the totals row: the entry only saves while it is balanced — total debits equal total credits.

When not to use a manual entry

Never correct a mistake on an invoice or voucher with an opposite manual entry. Edit or cancel the document itself and its entry follows, keeping document and entry in step. An opposite manual entry leaves you with a wrong document in your invoice lists and right numbers in the accounts — worse than the original mistake, because it hides it.

Review tips

• Review manual entries before closing each month; they are the most exposed to human error because no document backs them.
• Put a clear reason in the description — and a reference where one exists — so a reviewer understands the entry without asking you.
• Entries created from documents are not edited here; edit the document and the entry follows.